PA70 – Fast Entry
Welcome to the tutorial on SAP Fast Entry of HR master data. This tutorial is part of our free SAP HCM course. SAP Fast Entry is a tool provided by SAP to facilitate bulk upload of data for several employees for a single infotype at a time.
You can use SAP Fast Entry if you want to create, edit, delete, lock or unlock the same infotype or subtype record for multiple employees at once.
The transaction code for SAP Fast Entry is PA70. The transaction code for SAP Fast entry of Time management infotypes is PA71.
Data upload using SAP Fast Entry consists of the following steps.
First enter the infotype, subtype(optional), Save option and period for which data must be maintained.
There are two Save options:
Assume we want to upload the Additional Payments infotype for several employees as on Today with the option ‘Save records directly’. This is depicted in figure below.
PA70 – Fast Entry
You need to create a list of all the Personnel numbers for whom data must be uploaded. You must also select the Fast entry function you want to use to process the data. For the sake of simplicity, we have used the Create function in this section. The next section will list out all the available functions.
Selection of employees can be done in four ways:
This involves entry of the personnel numbers directly in the infotype’s fast entry screen.
PA70 – Enter in SAP Fast Entry Screen
PA70 – SAP Fast Entry Screen
Enter the data to be uploaded and click on Save. This directly uploads the data in the infotype in the background. You will see the message “n records created”, where ‘n’ represents the number of records uploaded successfully.
PA70 – Records Created
You can enter the required Personnel numbers in a blank data entry screen. You can use search help (Matchcodes) to search for Personnel numbers based on certain criteria.
PA70 – Manual Preselection
PA70 – Manually Entry of Personnel Numbers
After manually entering the Personnel numbers, click on the Create icon. This will take you to the Fast Entry screen.
PA70 – SAP Fast Entry Screen
Enter the desired details in this screen.
PA70 – Entering Details in SAP Fast Entry Screen
Click on the Save icon, which directly uploads the data in the infotype in background mode. You will see the message “n records created”, where ‘n’ represents the number of records uploaded successfully.
PA70 – Records Created
You can use a report to select the list of employees for whom data must be uploaded. For example, you want to upload data for all employees based on certain fields of the enterprise structure, say, all employees in a certain Personnel subarea.
PA70 – Preselect Using Report
The report selection screen is displayed, wherein you can enter the desired selection values.
PA70 – Report Selection Screen
The system then displays the list of employees that satisfy the selection criteria.
PA70 – Report Output List
You can then proceed with the upload for all these employees. Alternatively, you can select a subset of these employees to proceed.
Assume we want to upload the data for both the employees. We then click on Create and then enter the details in the Fast entry screen. Then click on the Save icon to directly upload the data in the infotype in the background.
PA70 – Entering Details in SAP Fast Entry Screen
The message “2 records created” is displayed as can be seen on picture below.
PA70 – Records Created Successfully
You can use an adhoc query to select the list of employees for whom data must be uploaded. This is useful if you want to select employees based on selection fields not available in the report.
PA70 – Preselection with Adhoc Query
The Adhoc query allows you to use selection fields from a variety of infotypes. For example, you can select all male employees from a certain Personnel Subarea as depicted on picture below.
PA70 – Selecting Adhoc Query Selection Fields
The output of the query is the list of employees that satisfy the selection criteria. In this case, there is one male employee in the Personnel Subarea 4731, as depicted on picture below.
PA70 – Adhoc Query Output List
You can now proceed with the upload for this employee. Click on Create and then enter the details in the Fast entry screen, as shown on picture below. Then, click on Save to directly upload the data in the infotype in the background.
PA70 – Entering Details in SAP Fast Entry Screen
The message “Record created” is displayed to indicate that the record has been uploaded successfully as shown below.
Record Created Successfully
In the previous section, we assumed all the records needed to be uploaded using the Create function. There are other modes using which data can be uploaded. Fast Entry provides the following functions:
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